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EUROPEAN ASSOCIATION OF ORAL MEDICINE
CONSTITUTION November 2004
1. Name and Registration of the Association
The name will be: European Association of Oral Medicine (EAOM).
The EAOM will be registered in London.
2. Objectives
The objectives of the EAOM will be to:
a. Improve clinical care in the field of Oral Medicine, which is that area of special competence
concerned with the health and diseases of the oral and peri-oral structures, especially the oral
manifestations of systemic diseases and the oral and dental care of patients with special
needs.
b. Promote education and research in Oral Medicine in Europe
c. Promote interest in education and research in Oral Medicine at institutions, professional
associations and industries
d. Inform governments and other official institutions of the significance of Oral Medicine for
oral and systemic health, and the recognition, prevention and treatment of oral diseases
e. Promote exchange of scientific information.
3. Membership
Any person related to practice, teaching, or investigation of Oral Medicine, can become a
Member of this Society. This person must show interest in promoting and communicating any
aspect of Oral Medicine.
a. Definition of active members: an active member is any person who fulfils the criteria for
membership of the EAOM and who has paid all appropriate dues.
b. Retired members: members shall be eligible and may apply for retired membership when no
longer in full-time employment, having been an active member for at least 5 years or such
term as defined in the by-laws. Retired members need pay no annual membership and shall
be eligible for reduced conference fees.
c. Honorary member: honorary membership of the Association may be conferred by the
Council on any individual who has contributed significantly to Oral Medicine but who is not
an active member of the Association. Names must be proposed and seconded by active
members.
d. Standing of membership: Membership of EAOM may be withdrawn by the Board if the
actions of any member should bring the Association into disrepute. Should any Board
EAOM Constitution 1/5 November 2004
member be unable to fulfil his/her duties to the Association, the Board reserves the right to
appoint an alternative Regional Board member or an alternative executive board member, the
latter until the next formal election.
e. Subscriptions: Subscriptions shall be fixed by the General Assembly on the recommendation
of the Board. Any Member or Society who owes more than eleven months dues, will cease
membership of the Association and will not be permitted re-entry without payment of
outstanding fees at a rate amounting to the current annual fee for every year or part of a year
of unpaid fees.
4. Executive Committee
a. Composition
The Executive Committee shall consist of the following
The President
The President Elect
The immediate Past President
The Secretary General
The Treasurer
b. Duties
President the president leads the Association. He/she is responsible for the overall strategy of
the Association and oversees all activities for the Association. He/she will chair Executive
Committee, Board and General Assembly meetings.
President Elect the President Elect shall review and develop the strategy of the Association in
consultation with the President and Past-President.
Immediate Past-President - The immediate Past-President shall act as auditor/controller of the
activities of the Association. He/she will review the functioning and duties of all Board members
and make recommendations to the President, Executive ComError: Unknown Type 0 character set: Adobe-Identity
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mittee and Board.
Treasurer - The Treasurer shall serve as custodian of all monies, securities and other financial
assets of Association prepare an annual budget of income and expenditures; report annually to
the Executive Committee and every two years to the General Assembly, such reports to be
circulated in advance; collect membership fees and dues; and provide the Secretary General with
an annual list of Active Members.
Secretary General - The Secretary General shall serve as secretary of General Assembly, Board
and Executive Committee and advise the President. He/she shall. prepare all official minutes;
maintain a list of members of Association and officers; assist with and co-ordinate the
preparation and organisation of the annual scientific meeting, the meeting of the Executive
Committee, Board and the committee meetings.
EAOM Constitution 2/5 November 2004
There is no financial remuneration attached to these positions.
c. Terms of Office and Elections
The terms of office for members of the Executive Committee shall be:
The President - 2 years
The President Elect - 2 years
The immediate Past President - 2 years
The Secretary General - 4 years
The Treasurer - 4 years
The Executive officers (Secretary-General and Treasurer) will be elected by the General
Assembly. Nominations must be received by the Secretary-General, at least 4 weeks in advance
of the General Assembly.
The President Elect will be elected by ballot of the whole membership.
5. Board
a. Composition
The Board shall consist of President, Elect President, immediate Past-President, Secretary
General and Treasurer and one board member from each region (5).
b. Duties
The Board will be responsible for implementation of the policies and activities of the
Association, for the development and implementation of the Association's strategy and
recommendations of constitutional changes to the General Assembly. It will control the economy
of the Society, and will promote relations between laboratories, organisations or people that
would like to become a sponsor.
A Board Meeting should be held at least annually. Any business for the agenda must be received
by the Secretary-General, at least 4 weeks in advance of the Meeting.
The Board may also delegate to any Member, the organisation of specific meetings or any other
activities.
Regional Board members shall be responsible for promoting oral medicine in their region, for
informing the Board about any regional oral medicine matters pertinent to Board discussions and
for the promulgation of board decisions to their region.
c. Terms of Office and Elections
Regional Board members are appointed for a two- year term, which can be extended by the
Board for one further two-year term only.
EAOM Constitution 3/5 November 2004
Regional Board members shall be elected by all Active Members of each region.
6. General Assembly
a. Composition
The General Assembly shall consist of Active Members present at a duly convened meeting.
b. Duties
The General Assembly will be ultimately responsible for fulfilling the aims, the economy and the
constitution of the Association, and shall promote international cooperation. Changes to the by
laws may be made by the General Assembly and come into immediate effect.
The General Assembly shall approve the accounts, the administration and the management of the
Association by the Executive Committee and the Board.
The General Assembly shall decide the annual dues and approve the budget.
c. Session
A General Assembly should be held at least every two years. Any business for the agenda must
be received by the Secretary-General, at least 4 weeks in advance of the Meeting. General
Assembly should be held where possible at the time of a Congress of the Association.
7. Subscriptions and benefits of membership
It is intended that membership of EAOM will entitle the Member to
participate in EAOM activities including the General Meetings
become automatically a Member of the International Federation for Oral Medicine
(IFOM)
benefit from reduced fees at EAOM congresses
benefit from reduced subscription rates for affiliated journals.
8. Sub-Committees
Subcommittees shall be formed by the Board as required for specific tasks and can be dissolved
on completion of those tasks.
9. Language
English will be the spoken language.
EAOM Constitution 4/5 November 2004
10. Amendments
The constitution shall be agreed by the whole membership. Proposed changes to the constitution
shall be agreed by the Board and thereafter circulated to all members to be voted upon. Changes
to the constitution agreed by the membership shall come into effect immediately following the
General Assembly approval by a two-thirds majority.
11. Commencement of EAOM
Membership and all other matters relating to the above date from January 1 1999.
EAOM Constitution 5/5 November 2004
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